Talk:Treasury

WePay phone meeting notes

• payment account for a group, not attached to indiv
  • allows recurring bills, autopayment
    • 2 day notice email
  • 3.5% fee for credit/debit
  • $0.50 fee for bank transfer
• no bookkeeping back-end or tool
• can have as many payment accounts as we want
• can have a debit card attached to a payment account
  • "one to one" system sometimes fails
  • failure mode may be acceptable for our use case

Old list to unpack

from Kelly hurtstotouchfire@gmail.com to Noisebridge <noisebridge-discuss@lists.noisebridge.net> date Tue, Oct 5, 2010 at 16:47 subject accounting software / websites mailed-by gmail.com hide details 10/5/10 Wherein you are invited to disclose your opinions on things you will never take any action on yourself! A rare Noisebridge opportunity!

Here's the deal: I, your new treasurer, already hate xero.com (our current bookkeeping system). I'm planning to finish out 2010 using xero, but I'll have a good 9 months of 2011 to look forward to, and they could be accounting bliss. That's the fantasy.

Here are features we need:

• import and reconcile transactions from Wells Fargo, Paypal & Square.
• keep repeating invoices for membership dues and an option to have the member invoiced automatically via email.
• some smart suggestions to reconcile incoming transactions with their matching invoices (xero is betarded at this. It searches only by amount, not by name and amount)
• custom categories for flagging transactions as various types of expenses and income to make taxes easier
• some reasonably convenient way to output data (graphs and reports would be nice, but good clean csv files would do. I can matplotlib that shit.)
• clear tracking of unpaid invoices
• Reasonably forgiving and customizable system (i.e. xero won't let you delete invoices once created, you can only mark them invalid. Not A Feature.)
• generate receipts easily
• web-based or linux-compatible local app. Some sort of remote data

storage and ability to access from multiple machines is required.

Here are features that would make me especially super happy:

• direct access to the full details of paypal or square transactions

(i.e. notes to the payee, etc)

• really smart algorithms for invoice reconciliation, alteration and

deletion (i.e. delete invoices for this member during these dates or change the invoice amount on individual invoices without affecting repeating invoices)

• an interface which isn't bleeding edge flash that trips up in Linux.

Ideas?

-Kelly