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=AT LEAST ONE WEEK OUT:= # Post to the NB-discuss list that the event will happen that week. # If machine-shop noise would disrupt the event, post a separate message to NB-discuss with a title like, "ABC Event this week, kindly do machining before N pm" (where N=time that event will start, or time during event during which machine noise would disrupt proceedings.) # Line up all A/V equipment needed. Do a dry run of camera and PA operations. Make sure you have all the cables you need for microphones and guitars and whatnot. # If livestreaming, make sure it's going to work. It's OK to test by using the real livestream. Try the recording function. Watch it to see if the camera angles and lighting are going to be good enough for your purposes. # Rally your people. Volunteers are variably punctual, so if you can, arrange lots of overlap amongst duties, shifts, and quantities of "staff". Tell most volunteers to get there about an hour before you actually need them. # If you need a separate box to take fees or donations, make sure you have one. # Think through all of the "day of event" planning. Envision the amount of "stuff" that will be involved in the event and where it needs to go. # Acquire booze, snacks, and other provisions. Make sure volunteers can keep their energy and spirits up. Remember to ask them if they have dietary restrictions or preferences. Take allergies seriously. (If you need some perspective on which foods are life-threatening for some people even to be in the presence of, like peanuts, and which you should simply remember to label, like gluten and dairy, ask [[User:Nthmost|Naomi]].) # Think about how many waste receptacles will be needed, what kind (recycling, compost, etc) and in how many places. Stock up on trash bags. # Bathroom supplies: get LOTS of toilet paper. Might want to also keep a stack of clean dry towels handy in case of leaks and overflows.
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